Extensis Portfolio Importer for NeoFinder!

Incredibly good news for Extensis Portfolio users!

The brand new NeoFinder 6.9 now contains an importer for your precious Portfolio data, including thumbnails and keywords.

After Extensis has rudely abandoned its desktop users by discontinuing their quite popular Portfolio product, we have received a large number of requests to help salvage that valuable data.

In the past months, we have been very busy preparing the technology that allows us to offer you a brand new Importer for Extensis Portfolio, further increasing the already very large list of file formats that NeoFinder can import and use. No other product offers these many importers at all.

Since the actual database format of Portfolio files is private, not documented, and actually quite complex, we have decided to use their Export data as the foundation for the NeoFinder Importer.

Here is an overview of the migration process.

1) Open your Portfolio database in Extensis Portfolio

2) Select all images you wish to migrate

Portfolio Export 1
3) Use the “Export Field Values…” menu command in the File menu of Portfolio

4) Make sure to select all fields, as NeoFinder can import a lot of them, and every bit of information is valuable
Portfolio Export 2
5) Remember how you named the exported text file, and where you saved it

6) Launch NeoFinder and use the Import Catalogs menu command in the File Menu

7) Select “Portfolio Export file” as the format, and select the text file you have exported in step 5

8) NeoFinder will ask you for the folder that contains the thumbnails that Portfolio has created. By default, that folder is located in the same folder as the original database document. Its name usually ends with the suffix “_previews”. It is possible that this folder was only generated if you have selected the option “Enable Screen Previews” when you have created the database in Portfolio.

Screen Shot 2016-02-15 at 16.57.30If you cannot find such a thumbnails folder, import the data to NeoFinder anyway, and let NeoFinder later update these catalogs to generate its own thumbnails for you from the original files.

9) Watch and enjoy how NeoFinder imports your valuable catalog, including all IPTC, EXIF data, and all the keywords you may have assigned to your images.

Is a Tag a Keyword?

NeoFinder 6.8 has added the ability to add Tags to files and folders. These Tags will not only be written into the NeoFinder database, but also added to the actual file or folder on your disk.

So is a Tag a Keyword? Or what?

Well, keywords are widely used to add helpful information to photos, or movies, and songs. There are many different ways of adding them, and the manual labor of adding these keywords always pays off when the time comes and you search for something.

With Mac OS X 10.8, Apple has added Tags to its file system, and gave you the ability to edit them directly from the Get Info window for a file:

Screen Shot 2015-10-14 at 15.40.10

That is pretty cool, and it does not change the actual file data at all. And it even works for folders! Of course, Apple lets you search for these Tags, too, and that makes a lot of sense.

Introducing NeoFinder.

NeoFinder was able to catalog these Tags since version 6.0 (for the older OpenMeta Tags, which were similar), and NeoFinder 6.4 for the freshly introduced Finder Tags from Apple.

And now, with NeoFinder 6.8, you can actually edit and add these Tags to any file and folder directly from inside the Inspector of NeoFinder itself, if the original file is available:

Screen Shot 2015-10-14 at 15.44.20

Isn’t that cool?

But wait, is that now a Keyword or a Tag?

Well, it is a Tag, as these are added to the file or folder an an “extended attribute” in the file system, and the original content of the file is not changed at all.

In fact, changing or adding the Tags of a file doesn’t even change its modification date, something to keep in mind when running a backup.

So a Tag ist not yet a real Keyword. A real Keyword is written into the original file, using a tool like Adobe Bridge, Photoshop, or GraphicConverter, and a format like IPTC or XMP. NeoFinder can catalog these, of course, but not edit them.


Just wait and see. 🙂