Extensis Portfolio Importer for NeoFinder!

Incredibly good news for Extensis Portfolio users!

The brand new NeoFinder 6.9 now contains an importer for your precious Portfolio data, including thumbnails and keywords.

After Extensis has rudely abandoned its desktop users by discontinuing their quite popular Portfolio product, we have received a large number of requests to help salvage that valuable data.

In the past months, we have been very busy preparing the technology that allows us to offer you a brand new Importer for Extensis Portfolio, further increasing the already very large list of file formats that NeoFinder can import and use. No other product offers these many importers at all.

Since the actual database format of Portfolio files is private, not documented, and actually quite complex, we have decided to use their Export data as the foundation for the NeoFinder Importer.

Here is an overview of the migration process.

1) Open your Portfolio database in Extensis Portfolio

2) Select all images you wish to migrate

Portfolio Export 1
3) Use the “Export Field Values…” menu command in the File menu of Portfolio

4) Make sure to select all fields, as NeoFinder can import a lot of them, and every bit of information is valuable
Portfolio Export 2
5) Remember how you named the exported text file, and where you saved it

6) Launch NeoFinder and use the Import Catalogs menu command in the File Menu

7) Select “Portfolio Export file” as the format, and select the text file you have exported in step 5

8) NeoFinder will ask you for the folder that contains the thumbnails that Portfolio has created. By default, that folder is located in the same folder as the original database document. Its name usually ends with the suffix “_previews”. It is possible that this folder was only generated if you have selected the option “Enable Screen Previews” when you have created the database in Portfolio.

Screen Shot 2016-02-15 at 16.57.30If you cannot find such a thumbnails folder, import the data to NeoFinder anyway, and let NeoFinder later update these catalogs to generate its own thumbnails for you from the original files.

9) Watch and enjoy how NeoFinder imports your valuable catalog, including all IPTC, EXIF data, and all the keywords you may have assigned to your images.

8 thoughts on “Extensis Portfolio Importer for NeoFinder!”

  1. Thank you for contacting me. This is exciting news. I saved my Portfolio catalogs on a hard drive that can boot in the Mavericks operating system. I’m looking forward to giving your importer a try.

  2. Thanks for this explanation. The only thing that does no twork for me is the importing of the thumbnails – probably they were not created when I made the Portfolio catalog.

    I was wondering – would it be possible to import the thumbnails from the ‘thumbnails’ folder that Portfolio creates when you export the catalog to webpages? Does not seem to work, but maybe someone does know a trick to do this …

    1. That is a great idea! I have just checked it, and it seems that Portfolio does generate one folder named “thumbnails” for all items in the web pages, right?

      Maybe we can figure something out here.

      Thank you! 🙂

      1. In the text file exported by Portfolio there is an column labeled “Item ID”. This seems to be the same as the number used in the .jpg file in the thumbnails folder of the web pages export from Portfolio.

        This should be the information needed to link the records in the text export to the thumbnails.

        1. That is correct. We will expand the abilities of the Importer for that! 🙂


        2. OK, we have created a new test version that will use the thumbnails folder of the web export from Portfolio, please download it and give it a try, I have sent you an email with the link.


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